Phi Mu Delta's National Constitution & Bylaws
This document contains the official National Constitution and Bylaws of Phi Mu Delta Fraternity, last updated on June 12, 2022. It outlines the fundamental principles, organizational structure, and operational guidelines of the fraternity. The Constitution covers key aspects such as membership criteria, chapter organization, national governance, financial management, and conduct expectations. It also details the fraternity's commitment to values like democracy, service, and brotherhood.

The Bylaws, which follow the Constitution, provide more specific operational procedures for the fraternity. They cover topics such as national meetings, finances, insignia, publications, awards, new member education, initiation, and disciplinary procedures through the National Standards and Ethics Board.

This comprehensive document serves as the foundational guide for all Phi Mu Delta chapters, members, and national operations, ensuring consistency and adherence to the fraternity's core values and practices across all its entities.
Risk management Policy of Phi Mu Delta
This document outlines the Risk Management Policy of Phi Mu Delta National Fraternity, adopted in March 2018 and revised in April 2019. The policy provides comprehensive guidelines for chapters and members to ensure safe and responsible behavior, particularly in areas that pose significant risks to fraternity organizations.

Key components of the policy include:
  1. Alcohol and Drugs: Detailed rules regarding the possession, consumption, and distribution of alcoholic beverages and prohibited substances.
  2. Hazing: A clear prohibition on hazing activities, with a thorough definition of what constitutes hazing.
  3. Sexual Abuse and Harassment: A strong stance against any form of sexist or sexually abusive behavior.
  4. Fire, Health, and Safety: Guidelines for maintaining safe chapter houses and following local safety codes.
  5. Education: A requirement for annual instruction on the Risk Management Policy for all members.
  6. Good Samaritan Policy: Provisions to encourage members to seek help in medical emergencies without fear of disciplinary action.
​
This policy demonstrates Phi Mu Delta's commitment to creating a safe environment for its members and guests, promoting responsible behavior, and complying with legal and institutional requirements. It serves as a crucial document for chapter operations and member conduct, reflecting the fraternity's values and risk management priorities.
Policies & Resolutions
This document is a compilation of various policies adopted by Phi Mu Delta National Fraternity to guide member behavior, ensure safety, and uphold the organization's values. The policies cover a wide range of topics and demonstrate the fraternity's commitment to responsible conduct, inclusivity, and respect for all individuals. Key policies included are:
  1. Contiguous U.S. Event Policy: Prohibits chapters from hosting events outside the contiguous United States to ensure insurance coverage and policy compliance.
  2. Sexual Harassment Policy: Firmly states the fraternity's stance against any form of sexist or sexually abusive behavior.
  3. Exotic Dancer/Treatment of Women Policy: Prohibits the use of exotic dancers at fraternity events and reinforces respect for all individuals.
  4. Auxiliary Groups/Little Sisters Policy: Reaffirms the fraternity's position against "little sister" organizations.
  5. Thematic Events Policy: Ensures that event themes are not degrading or derogatory to any group.
  6. Gender Identity Policy: Clarifies the fraternity's inclusive stance on membership for individuals who identify as male.
  7. Good Samaritan Policy: Encourages members to seek help in medical emergencies without fear of punitive action.
  8. ABV Policy: Regulates the presence and distribution of alcoholic beverages at fraternity events.

These policies collectively reflect Phi Mu Delta's values of respect, inclusivity, and responsible behavior, while also addressing important risk management concerns. They serve as guidelines for chapters and individual members in their conduct and decision-making.
Certificate of Liability Insurance for Phi Mu Delta National Fraternity
This document is a standard ACORD 25 Certificate of Liability Insurance for Phi Mu Delta National Fraternity. It provides evidence of insurance coverage for the fraternity. Key details include:
  1. Insured: Phi Mu Delta National Fraternity
  2. Insurance Provider: MS Transverse Specialty Insurance Company
  3. Policy Period: 09/11/2024 to 10/01/2025
  4. Coverage Types and Limits:
    • Commercial General Liability: $1,000,000 per occurrence, $2,000,000 aggregate
    • Personal & Advertising Injury: $1,000,000
    • Damage to Rented Premises: $100,000
    • Host Liquor Liability: Included
  5. Additional Insured: Upon request Phi Mu Delta will list our host institutions as additionally insured. This document is an example listing our partners at Rutgers University-New Brunswick.
  6. Primary and Non-Contributory: The coverage for the additional insured is provided on a primary and non-contributory basis.
​
This certificate demonstrates that Phi Mu Delta National Fraternity maintains appropriate liability insurance coverage, which is crucial for risk management and often required by universities for recognized student organizations. It also shows the fraternity's commitment to protecting its chapters and host institutions from potential liabilities.
Chapter Expectations
This document outlines the comprehensive expectations for Phi Mu Delta fraternity chapters. It begins with a letter from Executive Director Sam Waltemeyer emphasizing the importance of chapter leadership in upholding fraternity standards and the potential consequences of poor leadership. The document then details specific expectations for chapter operations, including:
  1. Leadership training requirements for chapter officers
  2. Financial obligations and deadlines
  3. Reporting requirements for chapter activities and member involvement
  4. Expectations for brotherhood initiatives and retreats
  5. Service project and community engagement requirements
  6. Voter registration and democracy initiatives
  7. Participation in national fraternity events
  8. New member education and initiation processes
  9. Communication requirements for alumni newsletters

Each expectation includes a deadline, the responsible officer, instructions for completion, and in some cases, consequences for non-compliance. The document concludes with a checklist of expectations and their due dates for easy reference.
This comprehensive guide serves to ensure that Phi Mu Delta chapters maintain consistent standards, engage in meaningful activities, and uphold the fraternity's values across all chapters. It reflects the fraternity's commitment to leadership development, community service, civic engagement, and brotherhood.
2024 New Member Education Program
This comprehensive guide outlines Phi Mu Delta's New Member Education Program for 2024. It provides a detailed overview of the program's structure, components, and implementation process. The document is organized into several main sections:
​
  1. Program Overview: Describes the four main components of the program - Chapter Ceremonies, Self-Paced Online Learning, Facilitated Conversations, and Peer Mentorship.
  2. New Member Education Process: Outlines the steps involved in the new member education process, including reporting new members, verifying educational training, chapter-led education, and preparation for initiation.
  3. New Member Education Conversations: Provides guidance for facilitating important conversations with new members, covering topics such as the New Member Oath, Bill of Rights, Brotherhood, Responsibilities of Membership, and the Fraternity's Creed.
  4. Phi Mu Delta's Big Brother Program: Details the expectations, responsibilities, and implementation of the peer mentorship program.
  5. Appendix: Includes practical instructions for adding new members to the GreekTrack system.

The guide emphasizes the importance of aligning new member education with Phi Mu Delta's values and traditions. It provides specific deadlines, instructions for chapter officers, and suggested discussion questions for each conversation topic. This document serves as a crucial resource for Phi Mu Delta chapters to ensure a consistent, meaningful, and value-driven new member education experience across all chapters.
The Oracle - Phi Mu Delta's Membership Manual
The Oracle serves as Phi Mu Delta's in-depth guide for new members, providing a detailed exploration of our organization's storied history, a steadfast commitment to our core values, a clear outline of the rights and responsibilities of our members, and a comprehensive roadmap to help them fully embrace and make the most of their Phi Mu Delta experience.
Summer Leadership Institute Curriculum
This document outlines the comprehensive program for Phi Mu Delta's Sapphire Leadership Institute, a biannual leadership development event for undergraduate members. The guide includes:

  1. Overview: Describes the institute's purpose, learning outcomes, and schedule.
  2. Detailed Session Plans: Provides in-depth instructions for facilitators on conducting various brotherhood and chapter sessions. These include topics like team building, understanding personal and organizational "why", accountability, and applying fraternity values.
  3. Activities and Discussions: Outlines various team-building exercises, case studies, and reflection activities designed to enhance leadership skills and fraternal bonds.
  4. Logistics: Includes information on timing, materials needed, and how to structure different parts of the program.
  5. Reflection Components: Emphasizes personal reflection and action planning throughout the institute.
  6. Fraternity-Specific Content: Incorporates Phi Mu Delta's values, creed, and rituals into the leadership development process.
  7. Graduation Ceremony: Details the closing ceremony and recognition of participants.

The document is structured to guide facilitators through each session, providing objectives, timing, discussion questions, and instructions for activities. It reflects a comprehensive approach to leadership development, combining theoretical concepts with practical applications and personal growth opportunities within the context of Phi Mu Delta's values and traditions.
phi-Grow: Career Preparedness Intervention
This document outlines the PhiGROW program, an initiative designed by Phi Mu Delta fraternity to help members connect their academic learning with their chapter leadership experiences. The program, modeled from Dr. George Kuh's research on high impact learning activities,  aims to enhance members' awareness of transferable skills and prepare them for future careers. Key components of the document include:
  1. Program Overview: Explains the purpose and rationale behind PhiGROW, inspired by the IowaGROW program.
  2. Program Structure: Describes the two-conversation format (one per semester) and a concluding survey.
  3. Conversation Guidelines:
    • Lists four core questions that guide the conversations
    • Provides step-by-step instructions for facilitators conducting both the first and second conversations
  4. Survey Details: Includes the full text of the concluding survey, which covers:
    • Duration of leadership experience
    • Self-assessment of skills developed through leadership roles
    • Frequency of conversations about academic-leadership connections
    • Open-ended questions about the impact of leadership on college experience and skill development
​
The document emphasizes the importance of reflection and articulation of transferable skills gained through fraternity leadership roles. It provides a structured approach for chapter advisors or mentors to facilitate meaningful discussions with student leaders, helping them recognize and leverage their leadership experiences in academic and professional contexts.
This guide serves as a comprehensive tool for implementing the PhiGROW program within Phi Mu Delta chapters, aiming to enhance the overall educational value of the fraternity experience.
Sample Chapter Constitution & Bylaws
This document is a template for the constitution of individual chapters of Phi Mu Delta Fraternity. It provides a standardized structure for chapters to adopt and customize according to their specific needs and university requirements. The constitution template includes:
​
  1. Basic Information: Spaces for chapter name and university affiliation.
  2. Purpose and Principles: Outlines the fraternity's mission and core values.
  3. Membership: Defines membership categories and eligibility criteria.
  4. Officers: Lists executive and minor officer positions with their duties.
  5. Committees: Outlines required and optional committee structures.
  6. Elections: Details the process for officer elections and appointments.
  7. Meetings: Specifies meeting types, frequency, and procedures.
  8. Finances: Provides guidelines for financial management and dues.
  9. Disciplinary Procedures: Establishes a judicial committee and outlines disciplinary processes.
  10. Chapter Advisory Board: Describes the process for selecting chapter advisors.
  11. Amendments: Outlines the process for amending the constitution.
  12. Ratification: Specifies the voting requirement for ratifying the constitution.

The document is designed to be customizable, with blank spaces for chapter-specific information and some areas where chapters can set their own standards (e.g., GPA requirements, voting percentages). It provides a comprehensive framework for chapter governance while allowing for some local autonomy within the broader structure of Phi Mu Delta Fraternity.
This constitution template ensures consistency across chapters while providing flexibility for local needs and university requirements.