September 26, 2025
Dear Student Leadership & Activities and IFC Leadership,
My name is Sam Waltemeyer, and I'm the Executive Director of Phi Mu Delta Fraternity. I'm reaching out to express our interest in partnering with you to establish a chapter at Saint Joseph’s University.
Why This Feels Like a Natural Fit
What excites me most is how naturally our values align with yours. We're the only fraternity in America founded with Democracy as one of our core values. Since 1918, we've been developing future community leaders— the ones who'll coach their kids' Scout troops, serve on the PTO, and show up to town halls to make their voices heard.
In today's politically polarized world, we're teaching our members civil discourse, running voter registration drives, and showing them how to engage constructively across differences. When I read about your Jesuit mission of developing leaders who serve others, I thought, "These people get it." We're both in the business of strengthening future ethical leaders.
The Advantage of Working with Us
I want to address the elephant in the room upfront—we're not a huge fraternity. We have 10 active chapters and approximately 200 undergraduate members. But here's why that's actually perfect for Saint Joseph's University, and why I can say this with confidence after 12 years working in fraternity and sorority life across three different universities:
When you work with us, you work directly with me. Not some regional coordinator three levels down. Not an overworked staff member juggling 50 other schools. Me. The guy who makes the decisions and has the authority to get things done quickly.
Our chapters don't get lost in the shuffle because there isn't a shuffle to get lost in. Every chapter matters. Every relationship counts. When we say we're going to support your new chapter, we mean it—with real resources, real attention, and real results.
Here's what also makes us different: we don't have a national philanthropic partner. Instead, our members do hands-on service in the communities where they live and study. Last year alone, our chapters supported over 50 different community organizations through food drives, trail cleanups, animal shelter volunteering—whatever their neighbors needed.
I've seen too many universities get burned by fraternities that promise the moon during expansion but disappear once they get their charter fees. That's not who we are. We're in this for the long haul, and my experience overseeing fraternity and sorority life at three institutions has taught me exactly what works and what doesn't.
Having advised over 12 different IFC executive boards throughout my career, I deeply appreciate the leadership they bring to campus communities. I also understand that bringing a new chapter to campus can feel like introducing competition. That's not going to be our perspective at all. We're hoping to add a unique flavor that complements your current fraternity community—not compete with it, but strengthen the whole community.
A Personal Note
I became involved with Phi Mu Delta as an undergraduate at Frostburg State University, and it had a profoundly positive impact on my life. It taught me what it means to be accountable to something bigger than myself. Our men learn to lead by serving others first.
That's why I took this job and why I'm passionate about finding the right partners for expansion. I want other young men to have the transformative experience I had. But only in places where it makes sense—where we align with the university values and where we can build something meaningful together.
I realize you're likely being approached by multiple fraternities, and I respect that you need to make the best decision for your students and the campus.
Thank you for taking the time to read this. I look forward to hopefully meeting you soon.
Warmest regards,
Sam Waltemeyer
Executive Director
Phi Mu Delta Fraternity
Phi Mu Delta's National Constitution & Bylaws
This document contains the official National Constitution and Bylaws of Phi Mu Delta Fraternity, last updated on June 12, 2022. It outlines the fundamental principles, organizational structure, and operational guidelines of the fraternity. The Constitution covers key aspects such as membership criteria, chapter organization, national governance, financial management, and conduct expectations. It also details the fraternity's commitment to values like democracy, service, and brotherhood.
The Bylaws, which follow the Constitution, provide more specific operational procedures for the fraternity. They cover topics such as national meetings, finances, insignia, publications, awards, new member education, initiation, and disciplinary procedures through the National Standards and Ethics Board.
This comprehensive document serves as the foundational guide for all Phi Mu Delta chapters, members, and national operations, ensuring consistency and adherence to the fraternity's core values and practices across all its entities.
The Bylaws, which follow the Constitution, provide more specific operational procedures for the fraternity. They cover topics such as national meetings, finances, insignia, publications, awards, new member education, initiation, and disciplinary procedures through the National Standards and Ethics Board.
This comprehensive document serves as the foundational guide for all Phi Mu Delta chapters, members, and national operations, ensuring consistency and adherence to the fraternity's core values and practices across all its entities.
Risk management Policy of Phi Mu Delta
This document outlines the Risk Management Policy of Phi Mu Delta National Fraternity, adopted in March 2018 and revised in April 2019. The policy provides comprehensive guidelines for chapters and members to ensure safe and responsible behavior, particularly in areas that pose significant risks to fraternity organizations.
Key components of the policy include:
This policy demonstrates Phi Mu Delta's commitment to creating a safe environment for its members and guests, promoting responsible behavior, and complying with legal and institutional requirements. It serves as a crucial document for chapter operations and member conduct, reflecting the fraternity's values and risk management priorities.
Key components of the policy include:
- Alcohol and Drugs: Detailed rules regarding the possession, consumption, and distribution of alcoholic beverages and prohibited substances.
- Hazing: A clear prohibition on hazing activities, with a thorough definition of what constitutes hazing.
- Sexual Abuse and Harassment: A strong stance against any form of sexist or sexually abusive behavior.
- Fire, Health, and Safety: Guidelines for maintaining safe chapter houses and following local safety codes.
- Education: A requirement for annual instruction on the Risk Management Policy for all members.
- Good Samaritan Policy: Provisions to encourage members to seek help in medical emergencies without fear of disciplinary action.
This policy demonstrates Phi Mu Delta's commitment to creating a safe environment for its members and guests, promoting responsible behavior, and complying with legal and institutional requirements. It serves as a crucial document for chapter operations and member conduct, reflecting the fraternity's values and risk management priorities.
Policies & Resolutions
This document is a compilation of various policies adopted by Phi Mu Delta National Fraternity to guide member behavior, ensure safety, and uphold the organization's values. The policies cover a wide range of topics and demonstrate the fraternity's commitment to responsible conduct, inclusivity, and respect for all individuals. Key policies included are:
These policies collectively reflect Phi Mu Delta's values of respect, inclusivity, and responsible behavior, while also addressing important risk management concerns. They serve as guidelines for chapters and individual members in their conduct and decision-making.
- Contiguous U.S. Event Policy: Prohibits chapters from hosting events outside the contiguous United States to ensure insurance coverage and policy compliance.
- Sexual Harassment Policy: Firmly states the fraternity's stance against any form of sexist or sexually abusive behavior.
- Exotic Dancer/Treatment of Women Policy: Prohibits the use of exotic dancers at fraternity events and reinforces respect for all individuals.
- Auxiliary Groups/Little Sisters Policy: Reaffirms the fraternity's position against "little sister" organizations.
- Thematic Events Policy: Ensures that event themes are not degrading or derogatory to any group.
- Gender Identity Policy: Clarifies the fraternity's inclusive stance on membership for individuals who identify as male.
- Good Samaritan Policy: Encourages members to seek help in medical emergencies without fear of punitive action.
- ABV Policy: Regulates the presence and distribution of alcoholic beverages at fraternity events.
These policies collectively reflect Phi Mu Delta's values of respect, inclusivity, and responsible behavior, while also addressing important risk management concerns. They serve as guidelines for chapters and individual members in their conduct and decision-making.
Certificate of Liability Insurance for Phi Mu Delta National Fraternity
This document is a standard ACORD 25 Certificate of Liability Insurance for Phi Mu Delta National Fraternity. It provides evidence of insurance coverage for the fraternity. Key details include:
This certificate demonstrates that Phi Mu Delta National Fraternity maintains appropriate liability insurance coverage, which is crucial for risk management and often required by universities for recognized student organizations. It also shows the fraternity's commitment to protecting its chapters and host institutions from potential liabilities.
- Insured: Phi Mu Delta National Fraternity
- Insurance Provider: MS Transverse Specialty Insurance Company
- Policy Period: 09/11/2024 to 10/01/2025
- Coverage Types and Limits:
- Commercial General Liability: $1,000,000 per occurrence, $2,000,000 aggregate
- Personal & Advertising Injury: $1,000,000
- Damage to Rented Premises: $100,000
- Host Liquor Liability: Included
- Additional Insured: Upon request Phi Mu Delta will list our host institutions as additionally insured. This document is an example listing our partners at Rutgers University-New Brunswick.
- Primary and Non-Contributory: The coverage for the additional insured is provided on a primary and non-contributory basis.
This certificate demonstrates that Phi Mu Delta National Fraternity maintains appropriate liability insurance coverage, which is crucial for risk management and often required by universities for recognized student organizations. It also shows the fraternity's commitment to protecting its chapters and host institutions from potential liabilities.
Newest and Closest Chapter to Saint Joseph's University
The Mu Chi Provisional Chapter, located just outside Baltimore at Stevenson University, represents our newest success story and your closest neighboring chapter. With 23 committed members and growing momentum, they'll be celebrating their official Chartering Ceremony next month—a milestone that reflects their exceptional growth and community impact.
Since its establishment, the Mu Chi brothers have embraced our service-centered mission through over 30 unique community projects, from food drives to environmental cleanups. But what really captures their spirit is a campus tradition they created: "Pancake Wednesdays." Every Wednesday evening after campus dining services close, you'll find them in the student center making fresh pancakes for hungry classmates—a simple act of service that perfectly embodies our values of brotherhood and community care.
Their dedication to excellence was recognized this past summer when they earned the Eli C. Henry Most Improved Chapter Award for their exemplary recruitment and officer development initiatives. This national honor reflects not just their individual success, but the kind of chapter culture we help foster—one focused on continuous improvement and meaningful growth.
Since its establishment, the Mu Chi brothers have embraced our service-centered mission through over 30 unique community projects, from food drives to environmental cleanups. But what really captures their spirit is a campus tradition they created: "Pancake Wednesdays." Every Wednesday evening after campus dining services close, you'll find them in the student center making fresh pancakes for hungry classmates—a simple act of service that perfectly embodies our values of brotherhood and community care.
Their dedication to excellence was recognized this past summer when they earned the Eli C. Henry Most Improved Chapter Award for their exemplary recruitment and officer development initiatives. This national honor reflects not just their individual success, but the kind of chapter culture we help foster—one focused on continuous improvement and meaningful growth.
2024 New Member Education Program
This comprehensive guide outlines Phi Mu Delta's New Member Education Program for 2024. It provides a detailed overview of the program's structure, components, and implementation process. The document is organized into several main sections:
The guide emphasizes the importance of aligning new member education with Phi Mu Delta's values and traditions. It provides specific deadlines, instructions for chapter officers, and suggested discussion questions for each conversation topic. This document serves as a crucial resource for Phi Mu Delta chapters to ensure a consistent, meaningful, and value-driven new member education experience across all chapters.
- Program Overview: Describes the four main components of the program - Chapter Ceremonies, Self-Paced Online Learning, Facilitated Conversations, and Peer Mentorship.
- New Member Education Process: Outlines the steps involved in the new member education process, including reporting new members, verifying educational training, chapter-led education, and preparation for initiation.
- New Member Education Conversations: Provides guidance for facilitating important conversations with new members, covering topics such as the New Member Oath, Bill of Rights, Brotherhood, Responsibilities of Membership, and the Fraternity's Creed.
- Phi Mu Delta's Big Brother Program: Details the expectations, responsibilities, and implementation of the peer mentorship program.
- Appendix: Includes practical instructions for adding new members to the GreekTrack system.
The guide emphasizes the importance of aligning new member education with Phi Mu Delta's values and traditions. It provides specific deadlines, instructions for chapter officers, and suggested discussion questions for each conversation topic. This document serves as a crucial resource for Phi Mu Delta chapters to ensure a consistent, meaningful, and value-driven new member education experience across all chapters.
The Oracle - Phi Mu Delta's Membership Manual
The Oracle serves as Phi Mu Delta's in-depth guide for new members, providing a detailed exploration of our organization's storied history, a steadfast commitment to our core values, a clear outline of the rights and responsibilities of our members, and a comprehensive roadmap to help them fully embrace and make the most of their Phi Mu Delta experience.
Summer Leadership Institute Curriculum
This document outlines the comprehensive program for Phi Mu Delta's Sapphire Leadership Institute, a biannual leadership development event for undergraduate members. The guide includes:
The document is structured to guide facilitators through each session, providing objectives, timing, discussion questions, and instructions for activities. It reflects a comprehensive approach to leadership development, combining theoretical concepts with practical applications and personal growth opportunities within the context of Phi Mu Delta's values and traditions.
- Overview: Describes the institute's purpose, learning outcomes, and schedule.
- Detailed Session Plans: Provides in-depth instructions for facilitators on conducting various brotherhood and chapter sessions. These include topics like team building, understanding personal and organizational "why", accountability, and applying fraternity values.
- Activities and Discussions: Outlines various team-building exercises, case studies, and reflection activities designed to enhance leadership skills and fraternal bonds.
- Logistics: Includes information on timing, materials needed, and how to structure different parts of the program.
- Reflection Components: Emphasizes personal reflection and action planning throughout the institute.
- Fraternity-Specific Content: Incorporates Phi Mu Delta's values, creed, and rituals into the leadership development process.
- Graduation Ceremony: Details the closing ceremony and recognition of participants.
The document is structured to guide facilitators through each session, providing objectives, timing, discussion questions, and instructions for activities. It reflects a comprehensive approach to leadership development, combining theoretical concepts with practical applications and personal growth opportunities within the context of Phi Mu Delta's values and traditions.
phi-Grow: Career Preparedness Intervention
This document outlines the PhiGROW program, an initiative designed by Phi Mu Delta fraternity to help members connect their academic learning with their chapter leadership experiences. The program, modeled from Dr. George Kuh's research on high impact learning activities, aims to enhance members' awareness of transferable skills and prepare them for future careers. Key components of the document include:
The document emphasizes the importance of reflection and articulation of transferable skills gained through fraternity leadership roles. It provides a structured approach for chapter advisors or mentors to facilitate meaningful discussions with student leaders, helping them recognize and leverage their leadership experiences in academic and professional contexts.
This guide serves as a comprehensive tool for implementing the PhiGROW program within Phi Mu Delta chapters, aiming to enhance the overall educational value of the fraternity experience.
- Program Overview: Explains the purpose and rationale behind PhiGROW, inspired by the IowaGROW program.
- Program Structure: Describes the two-conversation format (one per semester) and a concluding survey.
- Conversation Guidelines:
- Lists four core questions that guide the conversations
- Provides step-by-step instructions for facilitators conducting both the first and second conversations
- Survey Details: Includes the full text of the concluding survey, which covers:
- Duration of leadership experience
- Self-assessment of skills developed through leadership roles
- Frequency of conversations about academic-leadership connections
- Open-ended questions about the impact of leadership on college experience and skill development
The document emphasizes the importance of reflection and articulation of transferable skills gained through fraternity leadership roles. It provides a structured approach for chapter advisors or mentors to facilitate meaningful discussions with student leaders, helping them recognize and leverage their leadership experiences in academic and professional contexts.
This guide serves as a comprehensive tool for implementing the PhiGROW program within Phi Mu Delta chapters, aiming to enhance the overall educational value of the fraternity experience.
Sample Chapter Constitution & Bylaws
This document is a template for the constitution of individual chapters of Phi Mu Delta Fraternity. It provides a standardized structure for chapters to adopt and customize according to their specific needs and university requirements. The constitution template includes:
The document is designed to be customizable, with blank spaces for chapter-specific information and some areas where chapters can set their own standards (e.g., GPA requirements, voting percentages). It provides a comprehensive framework for chapter governance while allowing for some local autonomy within the broader structure of Phi Mu Delta Fraternity.
This constitution template ensures consistency across chapters while providing flexibility for local needs and university requirements.
- Basic Information: Spaces for chapter name and university affiliation.
- Purpose and Principles: Outlines the fraternity's mission and core values.
- Membership: Defines membership categories and eligibility criteria.
- Officers: Lists executive and minor officer positions with their duties.
- Committees: Outlines required and optional committee structures.
- Elections: Details the process for officer elections and appointments.
- Meetings: Specifies meeting types, frequency, and procedures.
- Finances: Provides guidelines for financial management and dues.
- Disciplinary Procedures: Establishes a judicial committee and outlines disciplinary processes.
- Chapter Advisory Board: Describes the process for selecting chapter advisors.
- Amendments: Outlines the process for amending the constitution.
- Ratification: Specifies the voting requirement for ratifying the constitution.
The document is designed to be customizable, with blank spaces for chapter-specific information and some areas where chapters can set their own standards (e.g., GPA requirements, voting percentages). It provides a comprehensive framework for chapter governance while allowing for some local autonomy within the broader structure of Phi Mu Delta Fraternity.
This constitution template ensures consistency across chapters while providing flexibility for local needs and university requirements.
Provisional Chapter Support Structure
Provisional Chapter Support System
We believe that launching a successful chapter requires comprehensive, multi-layered support. Each provisional chapter receives dedicated guidance from a carefully coordinated team of professionals and volunteers:
Advisory Board Structure
Specialized Support Team
National Staff Support
We believe that launching a successful chapter requires comprehensive, multi-layered support. Each provisional chapter receives dedicated guidance from a carefully coordinated team of professionals and volunteers:
Advisory Board Structure
- Primary Advisor - The main mentor who guides overall chapter operations and strategic planning
- Operations Advisor - Focuses on day-to-day management, finances, and organizational systems
- Creed in Action Advisor - Helps the chapter authentically live out our values of Democracy, Service, and Brotherhood through programming and community engagement
Specialized Support Team
- Provisional Chapter Specialist - A dedicated volunteer who shepherds the chapter through the entire chartering process, ensuring they meet all requirements and milestones
- National Ritual Educator - Teaches our meaningful ceremonies and facilitates group reflection sessions that deepen understanding of our values
- Regional Chapter Director - The alumni leader overseeing all Mid-Atlantic chapters who provides additional support to both advisors and the executive board
National Staff Support
- Expansion Recruitment Coordinator - A full-time staff member who leads initial recruitment efforts and new member education, typically spending 6 weeks on campus during establishment before transitioning to remote support
- Executive Director Oversight - Regular meetings with our chief executive who coordinates all volunteers, oversees the process, and ensures timeline adherence